executive director's handbook

I.  Executive Director of the Association

The term of the Executive Director is for three years; and shall be eligible for re-appointment by the Council for additional three-year terms.

The Executive Director of the Association shall:

1. start their term in office at the close of the first meeting of Council at the Annual Meeting of the Association.  (C. A.IV. Section 13.)
2. serve as a member of Council, the governing body of the Association. (C. A.IV. Section 2.)
3. with the President, implement Council policy.
4. be the administrative officer of the Association. (C. A.IV. Section 8.)
5. maintain and run the central office of the Association.
6. be responsible for the principal correspondence of the organization. (C. A.IV. Section 8.)
7. record the transactions of the Association and of Council. (C. A.IV. Section 8.)
8. receive and have custody of the funds of the Association, discharge its obligations and maintain its accounts. (C. A.IV. Section 8.)
9. be responsible for the preparation of the annual budget for the Association and the submission thereof for the approval of the Council. (C. A.IV. Section 8.)
10. be responsible for the budget and financial accounts of the Association.
11. provide a membership report and financial report at the annual business sessions of the Annual Meeting.  (B. A.VI. Section 3.)
12. meet with the Audit Committee to review the financial accounts of the Association.
13. with approval of Council, sign contracts on behalf of the Association. (C. A.IV. Section 3.c.)
14. work closely with all committees of the Association  (C. A.IV. Section 8.)
15. work with the Membership Committee to maintain and recruit new members.
16. with the Program Committee and the President, have the major responsibility for the Annual meeting; including on-site registration, the final program, hotel negotiations, receptions, AV requests, accounts, and other details that are necessary for a successful Annual Meeting of the Association.
17. negotiate hotel contracts for the Annual Meeting.
18. as soon as practical after the Annual Meeting, place in the hands of the Nominations Committee a list of those who have occupied all offices of the Association since its founding and a list of the paid up membership eligible to hold office.  (B. A.V. Section 1.(a))
19. as instructed by the Nominations Committee, prepare a ballot listing these nominees and leaving one blank space under each position for additional write-in nominations by the membership. (B. A.V. Section 1.(b))
20. along with the President, receive notification of election results from the Chair of the Nominations Committee.  (B. A.V. Section 1.(e))
21. hold originals of all elections material (ballots cast, copies of pertinent data, records and report of the Nominations Committee) for a  period of at least eighteen months.  (B. A.V. Section 1.(e))
22. record the results of the mail ballot and all other voting by the Association
    (B. A.V. Section 2.)
23. announce the newly elected Officers to the membership by a general mailing prior to the Annual Meeting. (B. A.V. Section 2.)
24. edit and publish the PSA Newsletter, The Pacific Sociologist.
25. be responsible for maintaining the PSA archive and periodically sending materials for inclusion in the archive to the archivist at the library of California State University, Sacramento (where the PSA archive is located).
26. be responsible for bringing the association’s written history up to date at the end of every year.
27. if needed, and with approval of Council, appoint a Secretary and/or Treasurer. (C. A.IV. Section 8.)
28. specify the specific duties and obligations of the appointed Secretary and/or Treasurer.
29. answer inquiries from members and non-members about the Association.
30. perform such other duties as Council may assign. (C. A.IV. Section 8.)
31. at the close of their term, remain in office until after the Annual Meeting until accounts of the Association have been audited and transferred to the new Executive Director.(C. A.IV. Section 8.)

III.  Past Executive Officer of the Association

The Past Executive Officer of the Association shall:

1. serve as a member of Council for one year beyond his or her term in office.
   (C. A.IV. Section 8.)